Week 1 – File Management Part 2

How to Open a Recently Used File on Your Computer

If you worked on a file recently on your computer and want to make additional changes to it, Windows offers a shortcut to that saves you time. To open a recently used file on your computer:

  1. Open the Start menu and right-click any blank area.

    A shortcut menu appears.

  2. Choose Properties.

    The Taskbar and Start Menu Properties dialog box appears.

  3. Click the Start Menu tab.

    You only need to do this step if that tab isn’t already displayed.

  4. Make sure that the Store and Display Recently Opened Items in the Start Menu and the Taskbar checkbox is selected and then click OK.

    Recently opened programs should be displayed in the Start menu by default, but if they aren’t, make sure that the Store and Display Recently Opened Programs in the Start Menu checkbox is selected.

    image0.jpg

  5. Open the Start menu and hover your mouse over any recently opened program or recently opened item.

    Recently opened programs are listed on the left side and have an arrow and recently opened items appear to the right.

  6. Choose a file from the submenu.

    The file opens.

    image1.jpg

 

to do

SET YOUR COMPUTER TO SHOW RECENT FOLDERS AND FILES

Now it is your turn. Follow the above guidelines to help set your Start Menu properties up correctly. Once you have done that, open a file (a word file, a photo, video or music track) and amend it ever so slightly or play it before closing it again. Then, go to your Start Menu, click on it and the file you have just closed should appear in the contents list. Now you can quickly click on a previous file, makes life that much easier.

 

How to Add a File or Folder to Your Favorites List

The Favorites list in the Start menu offers a quick way to access frequently used items. If you’re constantly downloading and editing photos or updating your shopping list in Word, those items are good candidates for your Favorites List.

To add a file or folder to your Favorites List:

  1. Locate the files or folders that you want to make a Favorite by using Windows Explorer.

    To open Windows Explorer, right-click Start and choose Open Windows Explorer.

  2. Click a file or folder and drag it to any of the Favorites folders.

    The Favorites folders appear in the Navigation pane on the left.

    image0.jpg

  3. Choose Start→Favorites.

    A submenu that contains a list of your Favorites appears.

    image1.jpg

  4. Click an item to open it.

    If the Favorites item doesn’t display on your Start menu, right-click the Start menu and choose Properties. On the Start Menu tab in the Taskbar and Start Menu Properties dialog box, click the Customize button. Make sure that Favorites Menu is selected and then click OK twice to save the setting

to do

MOVE A FOLDER TO YOUR FAVOURITES LIST

Now it is your turn. One of the first tasks you did online in Part 1 was to create a new IT for Tutors folder that you could save any work you have done (or will do) in. Locate this folder and follow the above guidelines to place it in your favourties list. This will make it easier to save, copy or simply know exactly where your folder is.

helpful hints for working in Windows 7 helpful hints for working in Windows 7 part 2

to doHELPFUL HINTS

Now your turn to try some of the tips above. They are useful shortcuts and suggestions to make life that little bit easier when using a computer

 

 

 

 

organize your open windows part 3

 

to doORGANISE YOUR WINDOWS

Now your turn to try some of the tips above. Try and find the solutions on your computer to the list of  ‘To do this’ by following directions.

 

 

 

 

keyboard shortcuts part 5

to doKEYBOARD SHORTCUTS

Now try some of the keyboard short cuts on your own computer. It is sometimes quicker to click a button to change from a software program to word than it is using the mouse. Before long you will be using them without thinking. They are designed tomake life that little bit easier when using a computer

practice safe computing in windows 7 part 4

 

You have now completed the extended learning tasks for File Management. The next section will be available from Saturday 13th July. Please feel free to refer back to these pages at anytime you want to find some information.

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