Week 1 – File Management Part 1

Please read and follow through the information below and try to complete the tasks. This session is about file management.

When you work in a software program, such as a word processor, you save your document as a file. You can save files to your computer hard drive, removable storage media such as USB flash drives (which are about the size of a package of gum and you insert them into a USB port on your computer), or recordable DVDs (small flat discs you insert into a disc drive on your computer).

You can organize files by placing them in folders. The Windows operating system helps you organize files and folders in the following ways:

  • Take advantage of predefined folders: Windows sets up some folders for you. For example, the first time you start Windows 7, you find folders for Documents, Pictures, Videos, and Music already set up on your computer. You can see them listed in Windows Explorer.image0.jpg
  • The Documents folder is a good place to store letters, presentations for your community group, household budgets, and so on. The Pictures folder is where you store picture files, which you may transfer from a digital camera or scanner, receive in an e-mail message from a friend or family member, or download from the Internet. Similarly, the Videos folder is a good place to put files from your camcorder, and the Music folder is where you place tunes you download or transfer from a music player.
  • Create your own folders: You can create any number of folders and give them a name that identifies the types of files you’ll store there. For example, you might create a folder called Digital Scrapbook if you use your computer to create scrapbooks, or a folder called Taxes where you save e-mailed receipts for purchases and electronic tax filing information.

to do

CREATE A NEW FOLDER

To create a new folder in the Documents library:

  1. Choose Start→Documents.The Documents library opens.
  2. Click the New Folder button in the command bar.An icon for the new folder appears in the content area, with the name New folder next to it, already selected.image0.jpg
  3. Type the name you intend to give to the new folder.Don’t move the cursor or mouse before you start typing. Your new text will replace the highlighted text automatically.
  4. Press the Enter key to make the new name stick.You can open your new folder by double-clicking its icon.

NOW YOUR TURN

Create a new folder in your documents area and call it IT for Tutors. Any work you do on this course both in the classroom and online can be saved here for future reference.

  • Place folders within folders to further organize files: A folder you place within another folder is called a subfolder. For example, in your Documents folder, you might have a subfolder called Holiday Card List that contains your yearly holiday newsletter and address lists. In a Pictures folder, you might organize the picture files by creating subfolders that begin with the year and then a description of the event or subject, such as 2008 Home Garden Project, 2010 Christmas, and so on.image1.jpg
  • Move files and folders from one place to another: Being able to move files and folders helps you if you decide it’s time to reorganize information on your computer. For example, when you start using your computer, you might save all your documents to your Documents folder. That’s okay for a while, but in time, you may have dozens of documents saved in that one folder. To make your files easier to locate, you can create subfolders by topic and move files into them.

to do

MOVE A FOLDER OR FILE

To move a file or folder to another location on your computer:

  1. Right-click the Start menu button and choose Open Windows Explorer.The Windows Explorer window opens.image0.jpg
  2. Double-click a folder or series of folders to locate the file that you want to move.If, instead of moving the file, you actually want to create a copy of a file or folder in another location on your computer, right-click the item in Windows Explorer and choose Copy. Use Windows Explorer to navigate to the location where you want to place a copy, right-click, and choose Paste or press Ctrl+V.image1.jpg
  3. Click and drag the file to another folder in the Navigation pane on the left side of the window.If you right-click and drag, you’re offered the options of moving or copying or creating a shortcut to the item when you place it via a shortcut menu that appears.
  4. Click the Close button in the upper-right corner of the Windows Explorer window.Windows Explorer closes.

Here is a video that shows the basics of how to move a file.

NOW YOUR TURN

Choose your IT for Tutors folder in your documents area and move it to your video area in the navigation panel. Then move it back to its original location. This will now enable you to easily move folders and files which will help you manage your files.

The next session will be available from Tuesday 9th July

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